Payment Terms

These Payment Terms govern how Code Kumite invoices for and collects payment for Services, and apply to every engagement unless a signed Statement of Work (SOW) or Master Service Agreement (MSA) expressly states different terms, in which case that document controls.

1. Fees and Currency

Fees are as stated in the applicable proposal, SOW, or order form. Unless otherwise agreed in writing, all fees are billed in Indian Rupees (INR, ₹) for domestic clients; international clients may be billed in USD or another currency as specified in the SOW. All fees are exclusive of applicable taxes, including GST, which will be added to invoices where required by Indian law.

2. Payment Structure

Depending on the engagement, one or more of the following billing structures apply:

• Milestone-based — a percentage of the total fee is due at defined project milestones (e.g. 40% on signing, 30% on mid-project delivery, 30% on final delivery)
• Retainer/subscription — a fixed fee billed monthly or annually in advance for ongoing services, support, or hosted products
• Time and materials — billed periodically (typically monthly) based on hours or resources consumed, in arrears
• One-time fee — a single invoice for a defined, fixed-scope deliverable

The applicable structure and schedule are set out in your SOW or order form.

3. Invoicing and Due Dates

Invoices are issued electronically to the billing contact and email address you provide. Unless a different due date is stated on the invoice or in your SOW, all invoices are due within fifteen (15) days of the invoice date ("Net 15"). Advance/upfront payments required to commence work are due before work begins; we are not obligated to start or continue work until the applicable advance is received.

4. Accepted Payment Methods

We accept payment via bank transfer (NEFT/RTGS/IMPS), UPI, and other methods specified on the invoice. Any transaction fees, currency conversion charges, or bank charges associated with making a payment are the responsibility of the paying party unless otherwise agreed in writing.

5. Late Payment

Payment on time is a material condition of our engagements. If an invoice is not paid in full by its due date, the following applies:

Days Overdue	Consequence
1–7 days	Automated payment reminder sent; no penalty yet
8–15 days	Formal notice of overdue payment; late payment interest begins to accrue
16–30 days	Services/project work may be paused at our discretion until account is brought current
31–45 days	Final notice issued; access to hosted products/platforms may be suspended
46+ days	Invoice may be referred to collections/legal recovery; engagement may be terminated for cause

Late payment interest. Interest accrues on any undisputed amount unpaid past its due date at the rate of 1.5% per month (or the maximum rate permitted by applicable law, whichever is lower), calculated daily from the due date until the date payment is received in full.

Suspension of Services. We reserve the right to pause active project work, place deliverables on hold, and/or suspend access to any hosted software, dashboards, or platforms for accounts more than fifteen (15) days overdue, without this constituting a breach of our obligations under the applicable SOW. Suspension does not relieve you of the obligation to pay outstanding fees.

Recovery costs. You are responsible for all reasonable costs of collection on overdue amounts, including collection agency fees, legal fees, and court costs, to the extent permitted by applicable law.

Disputed amounts. If you dispute any portion of an invoice, you must notify us in writing within ten (10) days of the invoice date, specifying the disputed amount and the reason. You must pay the undisputed portion by its original due date. Late payment interest does not accrue on amounts under good-faith dispute that are resolved in your favor.

6. Non-Payment and Termination

Non-payment beyond forty-five (45) days from the due date is treated as a material breach of the engagement and entitles Code Kumite to terminate the SOW or MSA for cause, in addition to any other remedies available under our Terms of Service. Upon termination for non-payment, all outstanding fees for work performed, milestones delivered, and committed third-party costs become immediately due and payable.

7. Taxes

You are responsible for all sales, use, GST, VAT, withholding, or similar taxes associated with the Services, other than taxes on Code Kumite's net income. Where Indian tax law requires TDS (Tax Deducted at Source) to be withheld from payments to us, you must provide a valid TDS certificate; withheld amounts must still result in Code Kumite receiving the full invoiced amount net of TDS as agreed.

8. Price Changes

For ongoing retainer, subscription, or support engagements, we may adjust pricing for future billing cycles with at least thirty (30) days' written notice. Continued use of the Services after a price change takes effect constitutes acceptance of the new pricing. Fixed-price SOWs already signed are not affected by price changes for the duration of that SOW.

9. Refunds

Refund eligibility for payments made under these Payment Terms is governed by our Refund Policy.

10. Contact

For billing questions, invoice copies, or payment arrangements, contact info@codekumite.com.